Healthcare Manager Assistant

Remote
Full Time
Clinical Services
Entry Level

GAV is seeking a highly organized and dependable remote Healthcare Manager Assistant to support administrative and operational projects across multiple states. This role is ideal for someone who enjoys structured, detail-oriented work and is interested in learning about the operational side of a growing healthcare organization. 

The position will support business setup, licensing coordination, insurance administration, outreach support, and day-to-day operational organization. Training, guidance, and internal processes will be provided. 

Responsibilities 

Business & Administrative Support 

  • File EIN applications and state registrations using internal processes and checklists  

  • Assist with applications for business and healthcare licenses  

  • Maintain licensing trackers, renewal requirements, and organizational records  

  • Obtain and organize contact information for new LLCs and entities  

  • Coordinate virtual office and mail forwarding setup  

  • Assist with professional liability insurance applications and required documentation  

Insurance & Operational Coordination 

  • Communicate with insurance companies to obtain updated provider manuals, fee schedules, and policy information  

  • Enter insurance payors and fee schedules into spreadsheets and internal systems  

  • Maintain organized operational records, trackers, and project documentation  

  • Assist with administrative and operational projects across multiple states  

Outreach & Research Support 

  • Research physicians, psychologists, daycares, and community referral sources  

  • Build and maintain referral contact lists and outreach databases  

  • Send introductory outreach emails to providers and organizations  

  • Coordinate event materials, marketing items, and supply orders  

  • Assist with gathering information for outreach and operational initiatives  

  • Support multiple ongoing projects in a fast-paced remote environment  

Qualifications 

  • Strong organizational and communication skills  

  • High attention to detail and accuracy  

  • Ability to manage multiple tasks and follow established processes  

  • Comfortable learning new systems, portals, and software  

  • Strong follow-through and time management skills  

  • Experience in administrative, healthcare, insurance, credentialing, or project coordination roles preferred  

  • Remote work experience preferred  

What We Offer 

  • Fully remote position  

  • Opportunity for long-term growth within a growing healthcare organization  

  • Supportive and collaborative work environment  

  • Exposure to healthcare operations, licensing, insurance, and outreach processes  

  • Full-time hourly position starting around $24/hour based on experience 

  • Insurance benefits and paid time off  

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