Finance Coordinator

Montvale, NJ
Full Time
Mid Level

Department: Finance 
Reports To: Director of Finance 
Location: Montvale, NJ (This is an on-site position)

Position Overview 

The Finance Coordinator plays a critical role in maintaining the operational health of the company’s financial infrastructure. This individual ensures vendors are paid accurately and on time, supports day-to-day cash activities, validates financial data, and serves as a reliable liaison between internal teams and external financial partners. 

This role is ideal for a highly organized, detail-oriented professional who thrives in execution, exercises sound judgment, and helps strengthen financial controls without losing sight of business practicality. 

Key Responsibilities 

Accounts Payable & Vendor Management 

  • Manage the full accounts payable cycle, ensuring timely and accurate payment of vendors including rent, corporate credit cards, insurance, and recurring obligations. 

  • Maintain vendor records and coordinate with partners to resolve billing discrepancies. 

  • Monitor payment schedules to protect company relationships and avoid service disruptions. 

Partner & Banking Coordination 

  • Serve as a primary liaison with external partners such as insurance brokers, banking representatives, and financial vendors. 

  • Handle routine banking activities, including deposits, documentation, and account support. 

  • Assist with light treasury functions by monitoring account needs and escalating potential cash requirements. 

Financial Operations Support 

  • Review financial data imports from bookkeepers to verify accuracy, identify discrepancies, and maintain reliable reporting. 

  • Scan monthly profit and loss statements to flag anomalies, unexpected variances, or potential risks for senior finance leadership. 

  • Strengthen financial controls by monitoring transactions and escalating irregularities when necessary. 

Internal Finance Support 

  • Act as a primary point of contact for internal budget and corporate credit card inquiries, guiding company spending policies. 

  • Support cross-functional teams with financial process questions to improve clarity and consistency. 

  • Assist leadership in maintaining organized financial documentation and audit readiness. 

Qualifications 

  • Bachelor’s degree in Finance, Accounting, Business, or related field preferred. 

  • 2–5 years of experience in finance, accounting, or financial operations. 

  • Strong understanding of accounts payable processes and financial workflows. 

  • High attention to detail with the ability to identify inconsistencies in financial data. 

  • Comfortable interacting with banks, vendors, and external partners. 

  • Proficiency in Excel and financial systems (QuickBooks, NetSuite, or similar preferred). 

  • Demonstrates discretion when handling sensitive financial information. 

Success Profile The ideal candidate is: 

  • Highly dependable and execution-focused 

  • Organized with strong follow-through 

  • Financially curious with sound judgment 

  • Calm under pressure and responsive to business needs 

  • Comfortable operating in a growing, process-building environment 
     

    What Success Looks Like (First 6–12 Months) 

  • Vendors are paid accurately and on schedule with minimal oversight. 

  • Financial data imports are consistently validated, with discrepancies quickly resolved. 

  • Banking and partner interactions run smoothly without leadership intervention. 

  • Potential financial risks are surfaced early. 

  • Internal teams experience finance as responsive, clear, and supportive. 

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